1. Define the moment
Think about the role the laser show will play. Is it an opening, a headline performance, a brand reveal or a finale? Share music references, an event theme and the feeling you want the audience to take away.
2. Share the venue
Provide the address, venue contact and a layout showing the stage and audience positions. Indoor dimensions or outdoor site photographs help establish the space available. Tell us about nearby lighting and any other planned effects.
3. Set out the schedule
Include your event date, show times and the time available for access, installation and rehearsal. A short display may still need significant preparation; the complete production schedule helps shape the proposal.
4. Discuss the practical details
Ask your venue or production team for information about power, access and rigging options. Where atmospheric effects are part of a proposed design, their suitability for the venue needs to be discussed. Site constraints and any required permissions should be identified early.
5. Give a budget range
A budget range helps focus the conversation. The quote will depend on the creative scope, location, equipment and production time, rather than show duration alone. We will discuss the proposed scope and arrangements for your event.
6. Agree the scope
Before proceeding, make sure the proposal defines the show, responsibilities, timings and technical arrangements. Include your production lead in the conversation so everyone is working to the same plan.
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